You handle the jobs; We'll handle the rest
In Australia there's a lot of administration and compliance involved in running a trades business.
We can take care of it all for you - from daily management of your bank transactions to lodgement of your BASs, Superannuation and Portable Long Service Leave.
We can also manage your Worksafe and Subcontractors reporting at the end of the financial year.
Our knowledge of the trades industry means you can get on with business, knowing that we’re on top of the paperwork.
Our goal is to make it easy - by basing everything around your mobile phone.
Take a quick snap of your paper receipts and email them to us.... then throw the receipts away. When you receive invoices via email just forward them through.
We'll then keep everything up to date so you have a real-time view of how your business is tracking.
We take away the hassle of filing receipts, lodging BASs, managing payroll, etc, while adding extra insights that will help your business run smoothly.
Tax time is a breeze. With everything kept up to date daily and us saving copies of all your supplier invoices and receipts, there’ll be hassle or time wasted trying to find "stuff" for your Accountant.
Whether you’re just starting out or growing an established business we can cater our services to suit your needs.
All of our team members are here in Australia and because the majority of our service is online we can look after you, regardless of where in Australia you're based.
We offer a comprehensive, ATO compliant range of services tailored to tradies. All the stuff you hate doing, we love.
HOW WE WORK
Keeping track of your business finance shouldn’t be a chore. Here’s how we take away the headaches.
Keeping you mobile
We know you’re on the go all day and the last thing you want to do is log into a computer. That’s why we’ve designed our whole service around your mobile phone.
To send a quote or invoice, either use an app to create it on the spot or call it through to our invoicing hotline. We’ll type it up and send it to you to review and send on to your customer. We can also implement a credit card payment service so that your customers can pay you straight away.
To record an expense, simply take a photo of the receipt / bill and email it to us
We help you get set up and train you on how it’s done and we’re just a phone call away if you get stuck
Knowing where your business is at on a day to day level keeps your finances in check.
Sending everything to us means that there’s no scramble to find documents, statements and figures when it’s time to meet with your accountant. We work closely with your accountant and give them access to everything you’ve sent to us throughout the year.
Using simple but smart software, that you have 24x7 access to on your phone, we constantly update your finances allowing you and your accountant to see how cash is flowing in and out of your business.
It also means that applying for loans is easy as you don’t wait for your accounts to be brought up to date.
Making pay days
Accurately paying employees for the work they’ve done is an important factor in scaling your business. Keeping a tally of things like sick days, annual leave and RDOs can easily fall by the wayside.
We can manage your employee pay runs, accounting for any extra time worked and days off - Think “Happy employees” and “Happy Accountant”.
As your business starts to grow we can also recommend additional apps which will work with your accounting app and let you manage who is doing what and when. Today’s mobile technology makes scheduling, creating timesheets and managing jobs a breeze.
Our Key Partner
Tradiematepro, the program transforming self-employed tradies into true business owners
Be supported by a world-class business accelerator program, specifically designed to dramatically improve the success of Australian based Tradies in small business. Be coached and mentored by Australia’s best Tradie focused business leaders and transfer their decades of knowledge and experience to you. As a key partner of Tradiematepro, we're offering an exclusive trial to you for ONLY $1!
“ In the past, I’d collect piles of receipts and bills then spend forever trying to put them into my old software. Now I just take photos of them with my phone, email them off and throw them away.
TradiesWorld set me up with with some standard invoice lines so now I invoice from my phone as soon as I’ve finished a job. The invoice gets emailed to the customer and it’s usually paid straight away. My cash flow has improved heaps. On top of all that… no more late fees for not lodging my BAS on time ”
— Peter Slacik, Riverstream Maintenance
Why do I need a bookkeeper?
The two biggest benefits of having a bookkeeper are simply More time and More money.
Having bookkeeper takes away the hours you would normally spend keeping track of expenses, filing paperwork and doing data entry.
Being able to see a real-time view of your business finances can also save you money by making decisions based on accurate, up to date information.
A bookkeeper can help you identify any shortfalls, inconsistencies and pick up any potential compliance issues. This knowledge can help you build efficiencies in your business and avoid harsh ATO penalties.
How is a bookkeeper different to an accountant?
An accountant helps you make strategic decisions on a ‘big picture” basis.
Quite often you may not see your accountant for months at a time and when you do it’s a scramble to find “stuff” – muddy receipts, insurance paperwork, loan documents…… the list goes on. When things get missed and guesstimates are made your accountant is left in a predicament and can’t accurately help you plan for future growth or tax liabilities.
A bookkeeper does all the groundwork - Collating receipts and documents, updating your accounting software, managing payroll, GST, etc and creating a real-time picture of your business ins and outs that both you and your accountant have 24x7 access to. This means that when you go to see your accountant, everything is up to date and ready for them to start working with.
For your business to run smoothly you need both. A bookkeeper will look after the day to day work and your accountant will handle strategic advice, adjustments and end of year tax lodgements.
What makes bookkeeping for tradies any different to other businesses?
Keeping accurate bookkeeping for tradies means having an in-depth understanding of how your day to day transactions are accounted for and other areas of reporting and costs that are unique to the trades industry.
You don’t need us to tell you that this list could go on forever…. But here are some of the main points:
- RDO management
- Apprenticeship management
- CoInvest and Incolink / Protect lodgements
- TPAR (End of year sub-contractors’ reporting)
What software do you use?
We are recognised Xero Partners but can work with other online accounting software platforms such as MYOB and Quickbooks.
If you’re not already using online software, we’ll get it set up and train you on how to use the app for quotes and invoices and check how the business is tracking.
We can also recommend other tools and software along the way which can help you run your business more smoothly and efficiently. Any apps we recommend will feed data back into your accounting software so there’s no doubling up on data entry.
Do you look after clients outside of Victoria?
We have clients outside of Australia.
Because our business is built around keeping you mobile, we can help you no matter where you are. Most of what we do is ticking away in the background so you won’t feel as though we’re far away. We’re only a phone call, Skype session or email away whenever you do need to talk to us.
Do I have to come to you or can you come to me?
When we first start working together we’ll meet with you either in person or via Skype. For Melbourne Metro clients, we’re happy to meet you on-site or in your office/home, whatever works for you.
Whilst our ongoing service is based mainly around information being sent via your mobile, we still like maintain a personal relationship with our clients.
If you’re in the area we’d love to see you in our office (above 3 Ravens Brewery so plenty of beer in the fridge), or for people outside Melbourne, we’ll keep in touch via the phone or Skype.
What services do you provide?
We can help most tradespeople, small or large, with all of their bookkeeping needs.
The key differences between us and other bookkeepers are:
- We don’t ask you to do any sort of data entry or allocations. We do everything!
- If you’ve put your accounts in the “too hard basket” for longer than you should have, we’re incredibly efficient in bringing them up to date for you. Using the latest technology, we can re-create full financial years accounts in a small fraction of the time it would take you or another bookkeeper
- We’re very familiar with the Fair Work Act, EBAs and Union Awards and what they mean for you and your employees. This doesn’t mean we know everything so when we’re not 100% sure of an answer, we’ll ask our HR Consultants at Employsure to make sure we’re giving you the right advice first time, every time
Here’s a list of our services but if there’s something we haven’t mentioned give us a call, there’s a good chance we can do that too:
General Bookkeeping & Data Entry
Payroll Services including managing sick leave, annual leave, RDOs, end of year Payment Summaries (Group Certificates) for employees and the ATO
End of year Subcontractors reporting to the ATO
BAS Preparation & Lodgement
IAS Preparation & Lodgement
Workcover, CoInvest, Incolink / Protect lodgements
Liaison with your accountant
Loan setups and reconciliations
Accounts Receivable (who owes you money)
Accounts Payable (who you owe money to)
Bank and credit card reconciliations
Budget preparation and forecasting
How do we get started?
Give us a call on 1300 TWORLD (1300 896 753) or MAKE A BOOKING for a free 45 minute consultation.
Are there any lock-in contracts?
No. If for any reason you want to discontinue working with TradiesWorld, just call or email us and we’ll cancel your weekly payment.
What is a BAS?
A BAS is a Business Activity Statement which is the form the Australian Tax Office (ATO) require you to complete as means of reporting on GST and any PAYG (Pay as You Go) tax that you withhold from yours or your employees’ pays. The formula for reporting is calculated either by cash or accrual basis. If you’re not sure what this means give us a call and we’ll explain it.
When is my BAS due?
If you lodge your BAS quarterly, it is due on the 28th of the month following the end of the quarter. For example, your BAS for the January to March quarter is due on the 28th of April
What is an IAS?
For businesses that withhold more than $25,000 per year in employee PAYG (Pay as You Go) tax, the PAYG withheld must be reported and paid to the ATO on a monthly basis rather than quarterly
When is my IAS due?
If you lodge your PAYG monthly, it is due on the 21st of the month following the end of the month. For example your IAS for the month of March is due on the 21st April
Can any bookkeeper do BAS preparation and lodgement?
Put simply, no. BAS is a tax declaration and like any tax declaration, it needs to be accurate.
Not all bookkeepers have the experience or understanding necessary to prepare a BAS statement, particularly for trades businesses. The penalties for errors are high, and most of them fall on you.
At TradiesWorld all of our BASs are reviewed by registered BAS Agents so you’ll be in safe hands.
Would you like us to give you a call?
Fill in your details and we will be in touch.
1300 T WORLD
(1300 896 753)
50 Upper Heidelberg Road
Ivanhoe VIC 3079